Workflow: Wholesale order entry

Rep portal orders, entered and handed off.

An order lands in MarketTime or a buyer's email. Somebody has to check stock, key it into your system, and get it to the warehouse. That somebody stops being you.

Get a free teardown No call. The whole thing runs by email.

What changes

Today, by hand

Open the rep portal, download or read each new PO.
Check every line against what you actually have in stock.
Re-key the order into Shopify or your ERP, SKU by SKU.
Send it to the warehouse and hope nothing got skipped.
Find the mistakes later, when a store emails about a wrong shipment.

With Airscape Works

New portal orders are picked up on a schedule.
Every line is checked against available inventory first. Shortages get flagged immediately.
The order is entered into your system exactly as written: right SKUs, right quantities, right pricing.
It is staged for the warehouse in whatever format your 3PL already uses.
You approve, it ships. Every order accounted for in the run summary.

The error classes this kills

The skipped line. A 40-line PO where line 27 never made it into the system. Nobody notices until the store shorts you on payment.
The wrong SKU. Two products with near-identical names, transposed by a tired human at 9pm. The automation matches on identifiers, not vibes.
The missed order. A PO that sat unnoticed in a portal for two weeks. Scheduled pickup means nothing sits.
The oversell. Entering an order for inventory you no longer have. The stock check happens before entry, not after the warehouse complains.

You stay in control. Orders are staged with a human checkpoint before anything goes to the warehouse. Nothing ships without you.

Common questions

Which order sources can be automated?

Rep-group portals like MarketTime, marketplace orders, emailed purchase orders, and PDF POs from retail buyers. If orders arrive somewhere consistently, they can be picked up.

Does anything ship without our approval?

No. Orders are entered and staged with a human checkpoint before the warehouse handoff. You decide when it goes.

What about inventory?

Each order is checked against your available inventory before entry. Shortages are flagged up front instead of discovered by the warehouse.

Do you work with our 3PL?

Yes. The handoff is built around however your warehouse receives orders today: a WMS import, a portal, or a formatted email. Your 3PL does not need to change anything.

Related: sample orders · Faire invoicing · pricing

See what this would look like on your orders

Free written teardown of your wholesale back office. No call, no obligation.

Get a free teardown No call. The whole thing runs by email.